Privacy policy
Effective Date: [September 25, 2025]
Last Updated: [September 25, 2025
1. Introduction
Trivium Partners ("we," "us," or "our") is committed to protecting your privacy and handling your personal information with care and respect. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website at [website URL] (the "Website") or engage our professional services.This Privacy Policy applies to all users of our Website and clients of our services. By using our Website or services, you consent to the practices described in this Privacy Policy.
2. Information We Collect
2.1 Information You Provide Directly
We may collect information that you voluntarily provide to us, including:
Contact Information:
•Name and job title
•Company name and position
•Email address
•Phone number
ªMailing address
Business Information:
•Industry and business sector
•Company size and revenue information
•Business challenges and objectives
•Project requirements and specifications
Communication Records:
•Correspondence via email, phone, or in-person meetings
•Meeting notes and consultation records
•Feedback and survey responses
•Marketing communication preferences
2.2 Information Collected Automatically
When you visit our Website, we automatically collect certain information:
Technical Information:
•IP address and location data
•Browser type and version
•Operating system
•Device type and screen resolution
•Referring website and pages visited
•Date and time of visits
•Session duration and interaction data
Cookies and Similar Technologies:
We use cookies and similar technologies to enhance your browsing experience and analyze Website usage. See Section 8 for detailed cookie information.
2.3 Information from Third Parties
We may receive information about you from:
•Professional networks and industry associations
•Business partners and referral sources
•Public databases and business directories
•Social media platforms (when you interact with our content)
3. How We Use Your Information
3.1 Primary Uses
We use your information for the following purposes:
Service Delivery:
•Providing consulting and advisory services
•Developing customized solutions and recommendations
•Managing client relationships and communications
•Delivering project milestones and reports
Business Operations:
•Processing inquiries and service requests
•Scheduling meetings and consultations
•Managing contracts and billing
•Maintaining client records and files
Communication:
•Responding to your questions and requests
•Sending service-related updates and notifications
•Providing industry insights and thought leadership content
•Sending marketing materials (with your consent)
Website Functionality:
•Personalizing your Website experience
•Improving Website performance and user experience
•Analyzing usage patterns and trends
•Ensuring Website security and preventing fraud
3.2 Legal and Compliance Uses
We may also use your information to:
•Comply with legal obligations and regulatory requirements
•Protect our legal rights and interests
•Prevent fraud, security breaches, and unauthorized access
•Respond to legal processes and government requests
4. How We Share Your Information
4.1 General Principles
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
4.2 Service Providers and Partners
We may share information with trusted third-party service providers who assist us in:
•Website hosting and maintenance
•Data storage and backup services
•Email marketing and communication tools
•Payment processing and accounting services
•Professional services (legal, audit, insurance)
All service providers are contractually required to protect your information and use it only for authorized purposes.
4.3 Business Transfers
In the event of a merger, acquisition, or sale of business assets, your information may be transferred to the acquiring party, subject to the same privacy protections.
4.4 Legal Requirements
We may disclose your information when required by law or when we believe disclosure is necessary to:
•Comply with legal processes or government requests
•Protect our rights, property, or safety
•Protect the rights, property, or safety of others
•Prevent fraud or security threats
4.5 With Your Consent
We may share your information with your explicit consent for purposes not covered in this Privacy Policy.
5. Data Retention
5.1 Retention Periods
We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including:
Client Information:
•Active client data: Duration of engagement plus 7 years
•Former client data: 7 years after engagement completion
•Financial records: 7 years as required by law
Website Data:
•Analytics data: Up to 2 years
•Cookie data: As specified in cookie settings
•Contact inquiries: 3 years or until resolved
5.2 Deletion and Anonymization
After retention periods expire, we will securely delete or anonymize your information unless longer retention is required by law or legitimate business interests.
6. Data Security
6.1 Security Measures
We implement appropriate technical and organizational measures to protect your information, including:
Technical Safeguards:
•Encryption of data in transit and at rest
•Secure servers and database protection
•Regular security assessments and updates
•Access controls and authentication systems
Organizational Measures:
•Employee training on data protection
•Confidentiality agreements with staff and contractors
•Regular review of data handling procedures
•Incident response and breach notification procedures
6.2 Security Limitations
While we strive to protect your information, no method of transmission or storage is completely secure. We cannot guarantee absolute security of your information.
7. Your Rights and Choices
7.1 Access and Control
Depending on your location, you may have the following rights regarding your personal information:
Access Rights:
•Request access to your personal information
•Obtain copies of data we hold about you
•Receive information about how we use your data
Correction Rights:
•Request correction of inaccurate information
•Update or modify your personal details
•Complete incomplete information
Deletion Rights:
•Request deletion of your personal information
•Object to processing for specific purposes
•Withdraw consent where processing is based on consent
Portability Rights:
•Request transfer of your data to another organization
•Receive your data in a structured, machine-readable format
7.2 Marketing Communications
You can opt out of marketing communications by:
•Clicking unsubscribe links in our emails
•Contacting us using the information in Section 12
•Updating your preferences in our communication center
7.3 Cookie Preferences
You can control cookies through your browser settings. See Section 8 for more details.
8. Cookies and Tracking Technologies
8.1 What Are Cookies
Cookies are small data files stored on your device when you visit our Website. We use cookies to improve functionality and analyze usage.
8.2 Types of Cookies We Use
Essential Cookies:
•Required for basic Website functionality
•Cannot be disabled without affecting site operation
•Include security and authentication cookies
Performance Cookies:
•Collect information about Website usage
•Help us improve site performance and user experience
•Include analytics and error reporting cookies
Functional Cookies:
•Remember your preferences and settings
•Provide personalized features and content
•Include language and location preferences
Marketing Cookies:
•Track your interests and browsing behavior
•Enable targeted advertising and marketing
•Used only with your consent
8.3 Managing Cookies
You can control cookies through:
•Browser settings and preferences
•Our cookie consent banner
•Third-party opt-out tools
•Direct contact with us
9. International Data Transfers
If you are located outside the United States, your information may be transferred to and processed in the United States, where our servers are located. We ensure appropriate safeguards are in place for international transfers, including: Standard contractual clauses, Adequacy decisions by relevant authorities, other legally approved transfer mechanisms.
10. Children's Privacy
Our Website and services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.
11. Updates to This Privacy Policy
11.1 Policy Changes
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations.
11.2 Notification of Changes
We will notify you of material changes by:Posting updated policy on our WebsiteSending email notifications to registered usersProviding notice during your next service interaction.
11.3 Continued Use
Your continued use of our Website or services after policy updates constitutes acceptance of the revised Privacy Policy.
12.1 Privacy Questions
If you have questions about this Privacy Policy or our privacy practices, please contact us:
Trivium Partners
Email: recruiter@triviumpartners.net
Phone: (615) 964-1720
12.2 Data Protection Requests
To exercise your privacy rights or make data protection requests, please contact us using the information above. We will respond to your request within 30 days or as required by applicable law.